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Week of Race Course Setup

Pre-Race Course Setup Thursday Medium Priority

August 3, 2023

Details

Help Drew setup the course pre-race - involves driving and riding to spots on the trail to setup race tape, and signage. 12pm to 7pm Thursday, August 3rd.

Location

Coordinate with Drew Wilson (612-730-0775) or Kim Wilson (906-281-7343) for assignment.

Pre-Race Course Setup Friday Medium Priority

Minimum met.

Details

Help Drew setup the course pre-race - involves driving and riding to spots on the trail to setup race tape, and signage. 12pm to 7pm Friday, August 4rd.

Location

Coordinate with Drew Wilson (612-730-0775) or Kim Wilson (906-281-7343) for assignment.

Pre-Race Start/Finish Setup Medium Priority

Minimum met.

Details

Help setup the start/finish areas near the Swedetown Chalet prior to race day. Includes placing cones and no-parking signs on Osceola Road. Friday, August 4th, 5:00pm to 7:00pm.

Location

Swedetown Trails Club Chalet

Registration

Registration - Friday Evening Low Priority

August 4, 2023

Details

Ensure preregistered racers get proper bib, twist ties and SWAG. Resolve any issues amicably. Friday, August 4th, 2023 from 6:30pm to 8:00pm

Help as needed for those wishing to register that evening.

1 person needed to enter new signups on the runsignup.com website. This makes things easier for the timer and reduces our cost.

A browser tab will be open for those wishing to pay by credit card. They will do so on the runsignup.com website

Someone to handle preregistered racers.

Someone to handle new registrations.

Someone to hand out T-shirts

Location

Swedetown Chalet (Hopefully outside!)

Registration - Saturday Morning Medium Priority

August 20, 2023

Details

Ensure preregistered racers get proper bib, twist ties and shirt if they registered early enough. Resolve any issues amicably.

Help as needed for those wishing to register that morning.

1 person needed to enter new signups on the runsignup.com website. This makes things easier for the timer and reduces our cost.

A browser tab will be open for those wishing to pay by credit card. They will do so on the runsignup.com website.

Someone to handle pre-registered racers

Someone to handle new registrations

Someone to hand out shirts

Location

Swedetown Chalet (Hopefully Outside!)

Saturday Morning Pre-Race

Course Pre-ride High Priority

August 5, 2023

Details

Ride 15 Miles of the long course before the kids race to ensure markings are intact and clear. Please ensure you start early enough to complete the course before the start of the Youth Race at 11:25 am. Covering this distance will be split between two people.

Note: Markings will be setup for the long race, with the exception of the 2mi loop for kids races.

Call the course coordinators (906-281-7343 Kim or 612-730-0775 Drew) if anything is amiss or needs correction. (i.e. markings missing, trees down across the trail, etc.). We will coordinate prior to race day.

This is a critical position not to be taken lightly, once you sign up only finding a qualified substitute or a note from your mortician will be acceptable.

Location

Start at Woodland Trailhead

Resources Needed

Cell Phone - 1+

Adult Start & Finish Line Setup Low Priority

August 5, 2023

Details

8:00am to 10:30am

Assist Drew and Kim with setting up the Start/Finish area at top of Chalet parking lot. This includes placing cones, barrier tape, finish banner, flagging in the chalet parking lot. Also assisting our timing company, Superior Timing.

Location

Swedetown Chalet Parking Lot

Parking Assistance - Chalet Low Priority

August 20, 2023

Details

Noon to 1:00pm

Keep people from parking on Osceola Road or the Chalet and redirect them to the designated parking areas (maps will be provided)

Location

Swedetown Chalet driveway entrance on Osceola Road

Youth Race

Youth Race Aid Station Medium Priority

At least 1 more volunteer needed.

Details

Staff the Kids Race Aid Station from 11:30am to 12:30pm. This is a water/gatorade only station. Help direct kids who should not be doing another lap to the finish line.

Location

Swedetown Chalet, entrance to Valley Trail

Youth Race Lap Counter Medium Priority

At least 1 more volunteer needed.

Details

Write down race numbers of kids who pass through laps. Help direct kids who should not be doing another lap to the finish line. This is a great job for parents of racers who are not out on the course with their kids.

Location

Swedetown Chalet

Youth Race Sweeps High Priority

You must be 16-80 years old to volunteer for this task.

August 5, 2023

Details

11:20am to 12:30pm. Ride behind 6 and 4 and 2 mile racers. First aid training preferred but not necessary. Cell phone helpful. 1-3 volunteers. This is a good volunteer position for parents of kids in the race (though, you'll have to ride behind the racers)

Location

Swedetown Chalet parking lot. Meet with race coordinator (Kim) between 8am and 11:15am. Race start is 11:30am.

Resources Needed

Cell Phone - 1+

Youth Race Finisher Prize Handouts Medium Priority

August 20, 2023

Details

11:30am - 12:30pm Give every kid who finishes (or who started and didn't finish) a toy.

Location

Swedetown Chalet parking lot. Meet with race coordinator anytime between 9-11:20 am at the Swedetown Chalet's Registration table. Race start is 11:25 am.

Adult Races

Traffic Control - Adult Race Start High Priority

You must be 16-80 years old to volunteer for this task.

August 20, 2023

Details

12:45pm to 1:20pm - Control Vehicle traffic on Osceola Road for the start of the race. Meet with race volunteer coordinator (Kim) between 8am and 12:30pm at the Chalet Registration table. This is a great volunteer role for the a family member of a participant.

This is a critical position - please make sure you will be attending, rain or shine, before committing to this role.

Location

Osceola and Chalet drive entrance (2 needed)
Osceola and Agent Street (Also called Swedetown Rd) (1 needed)
Corner of Osceola and Woodland Road ATV Trail (1 or 2 needed)
Woodland Road and Woodland trailhead entrance (1 needed)

Aid Station 1 High Priority

August 5, 2023

Details

1:00pm to 2:15pm, and 2:15pm to 3:30pm (two shifts)

Setup and operate the Aid 1 station for the race for all 15/30 participants. Should be set up by 1:00 pm as first racer arrives sometime after 1:20 pm. Water and Powerade (50% of normal) as well as some fruit, gu as required by the racers. This is a two-sided aid station like 2022's. After 3:30pm, water and energy food can be left for racers to self-serve.

Location

Near the warming shack on Greenstone ski trail. A detailed map and instructions will be provided.

Resources Needed

Cell Phone - 1+

Aid Station 2 High Priority

August 5, 2023

Details

1:30pm to 2:45pm, 2:45pm to 4:00pm

Set up and maintain the 2nd Aid station (for long and short course racers). This is a water-only station, and is easily accessible from the road and parking.
After 4pm, water and cups can be left for riders to self-serve.

Location

Corner of Spruce Street and Osceola Road, where the riders enter the ATV trail to return to the Chalet.

Resources Needed

Cell Phone - 1+

30 Mile Sweep High Priority

August 5, 2023

Details

Ride behind last racer(s) in the 30 mile course. First aid training preferred.
Cell phone helpful.

This is a critical position not to be taken lightly, once you sign up only finding a qualified substitute or a note from your mortician will be acceptable.

Location

Race start at the Swedetown Chalet driveway, 1:00pm start, check in with volunteer coordinator prior to the race at Swedetown Chalet Registration/Finish tent.

Resources Needed

Cell Phone - 1+

Finish Area Support Medium Priority

August 5, 2023

Details

Noon to 4:00pm (two shifts, Noon to 2:00pm and 2:00 to 4:00pm)
Make sure the finishers tent is stocked with water, gatorade, bananas, snacks.

Location

Swedetown Chalet Parking Lot

Post-Race Clean-up and Tear-down

Finish Area Tear Down Medium Priority

August 5, 2023

Details

4:00pm to 7:00pm

Clean up the finish line area. Move the cones, pack up the flags and pack in bins for storage

Location

Swedetown Chalet Parking lot

Other Tasks

Race Safety Patroller High Priority

You must be 18-70 years old to volunteer for this task.

August 5, 2023

Details

Patrol central core of race course, being available to respond to medical situations that may arise during the course of the race. First Aid training required. Should carry basic first aid supplies. Cell phone helpful, radios will be supplied. ATV or similar off road vehicle may be used, mountain bike would be better and improve response time.
This is a critical position not to be taken lightly, once you sign up only finding a qualified substitute or a note from your mortician will be acceptable.

Location

Swedetown Recreation Area, Great Deer Chase race course. Meet with race coordinator at 11:00 am at the Chalet for the Kids Race, Noon for the Adult Race

Resources Needed

Cell Phone - 1+
Basic First Aid Kit - 1+

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