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Pre-Race Preparation

Race Notification Flyers - 30 Day Notice - June 4 Medium Priority

June 4, 2026

Details

Distribute 30 day notice of road closures to residents and business located around Harvey West Park and Costco Area.

Location

Park on Harvey West Blvd. in front of the pool house. The sign on the front lawn says "Harvey West Park - Pool Entrance." Meet to collect maps and flyers.

Race Notification Flyers -72 Hour Notice - July 1

July 1, 2026

Details

Distribute 72 hour notice of road closures to residents and business located around Harvey West Park and Costco Area.

Location

Park on Harvey West Blvd. in front of the pool house. The sign on the front lawn says "Harvey West Park - Pool Entrance." Meet to collect maps and flyers.

Registration and Packet Pickup

Pre-Race Packet Pickup - July 3 High Priority

July 3, 2026

Details

Handing out race bibs and t-shirts to runners; tracking how runners heard about the event

Location

Woodhouse Blending & Brewing - 119 Madrone Street, Santa Cruz.

Race Day Registration and Bib Pick-up - July 4 High Priority

July 4, 2026

Details

Hand out Race Bibs to Registered Runners; Register New Runners

Location

Harvey West Park

Course Marking

Course Marking - July 3 High Priority

July 3, 2026

This volunteer task is full.

Details

Work with Jon Winston to hang course route signs in HWP and upper west side streets

Course Marking - July 4 at 5am High Priority

July 4, 2026

This volunteer task is full.

Details

Work with Jon Winston to mark pogonip trails, thrill of the hill signs and pogonip and sping street water stations.

Course Set Up and Tear Down

Harvey West Park Set Up - July 4 High Priority

July 4, 2026

Details

Tasks include: set up the inflatable Rotary Wheel, hang banner on the fence, set up tables for: water, beneficiaries, burrito service; hang the route posters;

Location

In front of the clubhouse

Course Tear Down and Clean Up - July 4 High Priority

At least 1 more volunteer needed.

Finish Line, Food, Awards

Build Burritos

July 3, 2026

This volunteer task is full.

Details

Assemble Burritos at Jon & Jill Winston's Home

Location

Jon & Jill Winston's Home
697 Meder St., Santa Cruz CA 95060

Runner Direction

CM1 - Start Line High Priority

July 4, 2026

Details

Provides runner direction to the start line on Harvey West Blvd and hold runners at the line before their start times.

Location

Start Line

CM2 - Harvey West Blvd and Sylvania High Priority

July 4, 2026

This volunteer task is full.

Details

Halfway down Sylvania, direct cars into Costco parking lot; the cars will be turning left onto Sylvania from Encinal; when the last car has gone by, proceed to Hwy 9 and Clubhouse Dr.

CM3 - Harvey West and Coral Street Medium Priority

July 4, 2026

This volunteer task is full.

Details

If cars come in before 8 am, direct them to Costco parking lot; Once the 1K fun run begins, provides runner direction down Coral toward Evergreen; Once the 5K run begins direct them down Coral toward Evergreen. They will pass you three times.

Location

Harvey West @ Coral

CM4 - Coral and Evergreen High Priority

July 4, 2026

Details

Direct all runners toward the finish arch; the 1K runners will start at 8 am; the 5K runners will lap three times; the 10K runners will start coming from the pedestrian bridge as early as 9:15

Location

Corner of Coral and Evergreen

CM5 - Evergreen - at split point for loop or finish line High Priority

July 4, 2026

This volunteer task is full.

Details

Direct the 1K runners to the Finish Arch (they start at 8 am); direct 5K runners to the right for their first two laps; direct the 5K runners to the arch only on their third lap (they start at 8:40 am); wave 10K runners through to the left - the earliest they will come through is 9:15 am;

CM6 - Limekiln and Coral High Priority

July 4, 2026

This volunteer task is full.

Details

If cars come in prior to 7:30 am, direct them toward Costco; no cars should come in after 7:30 am; the intersection of Hwy 9 and Coral may open around 9:30 to allow people to go down Coral for one block - but not through your intersection - tell them you can't let them through till around 10:30; EXCEPTION: if it is a City vehicle (from Parks and Rec) or someone from Portuguese Hall, we have to let them through, so look for a safe gap between the runners and let them through your intersection; the 5K runners will do one lap in front of you down Limekiln and this could happen as early as 9 am for the fast runners; the majority will pass by after that. Our route bicyclist will swing by and let you know when your shift is done. Join us for burritos and Italian ices!

Location

Limekiln and Coral intersection down from Graniterock Yard

CM6A - Coral and Hwy 9 High Priority

July 4, 2026

Details

Prevent cars from entering race area

CM7 - Limekiln and Fern High Priority

July 4, 2026

This volunteer task is full.

Details

If cars come in prior to 7:30 am, direct them toward Costco; no cars should come in after 7:30 am; the intersection of Hwy 9 and Fern may open around 9:30 to allow people to go down Fern for one block - but not through your intersection - tell them you can't let them through till around 10:30; EXCEPTION: if it is a City vehicle (from Parks and Rec) or someone from Portuguese Hall we have to let them through, so look for a safe gap between the runners and let them through your intersection; the 5K runners will do one lap in front of you down Limekiln and this could happen as early as 9 am for the fast runners; the majority will pass by after that. Our route bicyclist will swing by and let you know when your shift is done. Join us for burritos and Italian ices!

CM7A - Hwy 9 and Fern High Priority

July 4, 2026

This volunteer task is full.

Details

Prevent cars from entering race course

CM8 - Encinal and Limekiln High Priority

July 4, 2026

Details

Cars will come in from Hwy 9 until 7:45 am - direct them down Encinal toward Costco; the intersection at Hwy 9 and Encinal will close at 7:45 am and no cars should come in after that; the 10K runners will come down Encinal from Harvey West at 8:30 and head out to Hwy 9; the 5K runners will start at 8:40 but only pass you on their third and final lap which could be as early as 9-9:15 am; the intersection of Hwy 9 and Encinal will open after the last 5K runner passes by you and goes on to finish the route which could be as late as 9:40; if the policeman at Hwy 9 lets in a Parks and Rec truck, we have to let it pass through - send it down Limekiln during a safe gap between runners;

Location

Encinal St @ Limekiln

CM9 - Sylvania and Encinal High Priority

July 4, 2026

Details

Direct cars down Sylvania toward Costco for parking; after 7:50 no cars should enter the area; wave the 10K runners through at 8:30 am; the 5K runners will make do one lap past you as early as 9 am, and as late as 9:30 am - wave them all down Encinal; no runners go down Sylvania;

Location

Encinal @ Sylvania

CM10 - Hwy 9 and Encinal High Priority

July 4, 2026

Details

Provides runner direction at intersection or corner

CM11- Hwy 9 and Golf Club Drive High Priority

July 4, 2026

This volunteer task is full.

CM12 - Pogonip Clubhouse Water Stop High Priority

July 4, 2026

Details

At clubhouse with water station.

CM13 - Pogonip at the junction of Prairie and Brayshaw Trails Medium Priority

July 4, 2026

Details

Provides runner direction at intersection or corner

Location

Pogonip top of the hill at Spring trail junction

CM14 - Spring Street and Trail Junction- Water Station High Priority

July 4, 2026

This volunteer task is full.

Details

Provides runner direction at intersection or corner. Water Station Here

CM15 - Spring Street and Highland Ave High Priority

June 4, 2026

This volunteer task is full.

Details

Provides runner direction at intersection or corner

CM16 - Highland and Laurent High Priority

July 4, 2026

This volunteer task is full.

Details

Provides runner direction at intersection or corner

CM17 - Highland and Ross High Priority

July 4, 2026

This volunteer task is full.

Details

Provides runner direction at intersection or corner

CM18 - Highland and Estates High Priority

July 4, 2026

This volunteer task is full.

Details

Provides runner direction at intersection or corner

CM19 - Highland and Roger High Priority

July 4, 2026

This volunteer task is full.

Details

Provides runner direction at intersection or corner

CM20 - Highland Street headed downhill to High Street Low Priority

July 4, 2026

Details

Provides runner direction at intersection or corner

CM21- Highland and High Street High Priority

July 4, 2026

This volunteer task is full.

Details

Provides runner direction at intersection or corner

CM22 - High Street and Bike Trail High Priority

July 4, 2026

Details

Provides runner direction at intersection or corner

Spring and Highland Route Coordinator

July 4, 2026

This volunteer task is full.

Details

Meet with all 10 CM's for that area, on the corner of Spring and Highland at 8:15 am. Distribute orange vests. Review assignments with volunteers and choose two stronger volunteers for CM 19 and CM 21. CM 19 (Roger and Highland) will have to tell cars that they cannot proceed down Highland once the runners start arriving. CM 21 (Highland and High) will have to negotiate runners coming down the hill and bicyclists crossing by; they need to tell the cyclists to wait tilll there is a break in the group of cyclists. All of the CM's will have been given instructions for their positions already but review anyway.

Other Tasks

I CAN DO ANYTHING/Back-Up Person High Priority

July 4, 2026

Details

This individual is on stand-by and ready to do any task as needed.

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