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Cook Medical Beat the Heat 5K

Cook Medical Beat the Heat 5K

July 17, 2027
Winston-Salem, NC 27105 US

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Packet Pickup

Friday Packet Pickup Team Medium Priority

July 16, 2027

Details

Check in Runners;
Hand out race bibs and t-shirts;
Assist with race registration;
Answer runner questions

Location

Fleet Feet Sports Winston-Salem
Located in: Hanes Towne Village Shopping Center
Address: 278 Harvey St, Winston-Salem, NC 27103

Race Day Packet Pickup and Medal Team High Priority

July 17, 2027

Details

Check in Runners;
Hand out race bibs and t-shirts;
Assist with race day registration;
May be asked to shift to other volunteer areas as needed during the event
Assist with race breakdown and cleanup tasks

Location

Winston-Salem Fairgrounds - Check In at the TCTC Tent

Race Operations Fairgrounds

Friday Morning Set Up High Priority

July 16, 2027

Details

Set Up Race Course Barriers, Finish Line Arch, Awards Stages
We'll try to finish up no later than 11am.

Location

W-S Fairgrounds

Race Day Set Up Morning Shift High Priority

July 17, 2027

Details

Major set up activities will be completed in the morning including the finish line, fencing, cones, signage and more.
Prep Elite Course (bring a leaf blower if you have one to remove/blow off debris);
Place/move traffic cones to mark course routes, especially on midway “track” (use Fairgrounds cones) and area between coliseum entrance and education building
Wear gloves.
We'll try to finish up no later than 11am.

Location

Winston-Salem Fairgrounds - Check In at the TCTC Tent

Race Day Set Up Afternoon High Priority

July 17, 2027

Details

Final set up of race finish line and course;
Final set up of other volunteer areas;
Prepare water station supplies

Location

Winston-Salem Fairgrounds - Check In at the TCTC Tent

Race Operations Support Team High Priority

July 17, 2027

Details

Sponsor/Exhibitor Set Up Support;
Prepare Water Station Supplies;
Assist with Parking;
Set Up Race Signage (sponsor signs, info signs, etc.);
Set Up Registration Area;
Set Up Awards Area;
Set Up Photo Backdrop;
Set Up PR Bell;
Set Up Perimeter Barrier for Beer Area;
Set Up Trash/Recycling Bins;
Support Parking Attendants;
Move Fencing/Barriers as needed in between races;
Fill Course Monitor Positions during the Fun Run and Elite Races;
Support races in other volunteer roles as needed and assigned;
Trash Removal/Disposal;
Breakdown and clean up above areas after the race;
Return club equipment to club trailers;
Return traffic cones/fencing after race;
Break down Fairground tables/etc. after race;

Location

Winston-Salem Fairgrounds - Check In at the TCTC Tent

Finish Line Water & Medical Staff

You must be 22 or older to volunteer for this task.

At least 10 more volunteers needed.

Details

WATER: Clean water containers prior to use;
Fill water containers and stage for use;
Place a self serve water station in an area for runners to access prior to their events;
Fill water cups in advance of race starts;
Hand water to runners as they finish (all events: 1 Mile/Fun Run, 5K, Elite 5K);
Attend to any participants that appear to need assistance or medical treatment;
Pick up cups/debris and place in trash containers;
Clean up area at end of race and return supplies

MEDICAL: Doctors, nurses and other medical professionals are needed to assist with race participants needing any medical attention. Medical volunteers will be stationed primarily in the finish line chute, and will assist with other finish line duties when not needed for medical duties, including distribution of water to race finishers. Some medical staff will be assigned to the On Course Aid Station.
Please plan to assist with race breakdown and cleanup tasks at the end of the events..

Location

Finish Line or On Course Aid Station

Parking Medium Priority

July 17, 2027

Details

Coordinate Sponsor/Exhibitor Parking inside Fairgrounds
Coordinate Participant Parking Locations at Coliseum Parking & Shorefair Dr.
Assist participants with parking
Assist volunteers with parking
Assist with race breakdown and cleanup tasks

Fairgrounds Course Team High Priority

July 17, 2027

Details

Adjust Finish Line Fencing/Cones between Fun Run, 5K and Elite 5K race;
Manage Cone Placement/Movement on Fairgrounds Midway;
Manage Runner Flow from Start Line and toward Finish Line;
Take down equipment after race & load onto trailers

Location

Winston-Salem Fairgrounds - Check In at the TCTC Tent

5K Course Runner Support

On Course Water Station and Cheer Zone

July 17, 2027

Details

The on-course Water Station and Cheer Station is positioned where runners will pass 3 times during the race. Volunteers will park in a lot off Shorefair Drive close to the water station location.
- Hand water to runners as they pass by;
- Cheer on the 5K runners!
- Be loud and supportive.
- Attend to any participants that appear to need assistance or medical treatment;
- Place cups in bags for composting
- Keep other trash separate from cups
- Clean up area after last runner passes;
Relocate to the fairgrounds after the 5K race to cheer on the Elite 5K racers and participate in post race festivities.
Assist with race breakdown and cleanup tasks

Location

Located at the corner of Shorefair Drive and Reynolds Blvd.

5K Course Monitor Team

July 17, 2027

Details

This is a great job for seeing the race in progress! You will keep runners on the course and traffic off the course. Monitors will be assigned to needed locations to support the 5K race.
Relocate to the fairgrounds after the 5K race to cheer on the Elite 5K racers and participate in post race festivities.
Assist with race breakdown and cleanup tasks

Location

2 Locations on Reynolds Blvd.

Bicycle Course Monitor Team

You must be 18 or older to volunteer for this task.

July 17, 2027

Details

Ride courses in advance to ensure familiarity.
Provide runners with direction assistance to keep on course for all races.
Help to provide runner safety and be on the lookout for runners needing assistance.
Spread out so both the front and back of the field are appropriately monitored.
Wear helmets at all times when on bike.
Assist with race breakdown and cleanup tasks after the races

Location

Winston-Salem Fairgrounds - Check In at the TCTC Tent

Runner Experience

Runner Experience Support Team Medium Priority

July 17, 2027

Details

Volunteer Check In Support.
Answer Questions.
Roving Info and Runner Engagement.
BTH Selfie Frame Promotion.
Engage with sponsors and exhibitors.
Awards and Medals Distribution Assistance.
Assist with other volunteer areas as needed.
Assist with race breakdown and cleanup tasks after the races
Make sure everyone has a good time!

Location

Winston-Salem Fairgrounds - Check In at the TCTC Tent

Resources Needed

Volunteer CheckIn - 2

Timing and Awards

Awards Team

July 17, 2027

Details

This role will assist in handing out ribbons to Fun Runners and awards to Top 5K Finishers (including Elite 5K)..
Organize Awards/Plan Distribution in Advance of Race Day.
Deliver Awards to Race Site (award glasses, certificates, other).
Keep Checklist of Awards Picked Up.
1 Mile Finisher Ribbon Distribution.
BTH 5K Awards Distribution;
Elite 5K Awards Distribution;
RRCA Awards Distribution;
Arrange for Post Race Pickup of Awards.

Location

Winston-Salem Fairgrounds - Check In at the TCTC Tent

Food Beverage and Sustainability

Food and Drink Team

July 17, 2027

Details

This role involves helping to prepare and serve the post-race food and refreshments. Volunteers will clean up after serving is completed and make sure trash has been properly sorted. Refreshments will include pizza and sub sandwiches from local restaurants and cut up fruit.
Ice down drinks ahead of time.
Meet food vendors/sponsors at gate to receive donated food.
Prepare food and drinks for serving.
Replenish items as needed for participant access.
Dispose of leftover food and food containers in trash bags.
Recycle as much as possible (glass/plastic in clear trash bags; compost food items).
Clean up area at end of event and break down tables.

Location

Winston-Salem Fairgrounds - Check In at the TCTC Tent

Beer Team

You must be 21 or older to volunteer for this task.

July 17, 2027

Details

Put ice on beer in tubs for participants to self serve.
Monitor access to beer area to prevent underage drinking.
Apply wristband to legal age persons entering the beer area.
Monitor consumption; recommended 2 beer max; 3 beers OK for lower ABV products)
Ensure empty cans/bottles are put into trash and/or recycling (clear trash bags for recycling).
Take down barriers and clean up area after event.
Remove all beer from site after event.

Location

Winston-Salem Fairgrounds - Check In at the TCTC Tent

Sustainability Green Team High Priority

At least 6 more volunteers needed.

Details

The main priority on race day is to divert as much material as possible from going to
landfills and incinerators.
Volunteers will assist with sorting the waste
Gloves will be provided for your convenience
Assist with race breakdown and cleanup tasks after the races

Race Management Team

Race Management Team High Priority

You must be 22 or older to volunteer for this task.

At least 1 more volunteer needed.

Details

This role is for people in key positions involved with the race, including Volunteer Captains.

Location

Winston-Salem Fairgrounds - Check In at the TCTC Tent

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