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Newport Turkey Trot

Newport Turkey Trot

Newport, OR 97365 US

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Pre-Race Setup & Logistics

Race Setup High Priority

November 27, 2025

Details

Assist with pre-race setup, including setting up start and finish lines, organizing signage, arranging water stations, placing course markers, and preparing other essential race-day equipment. Volunteers will help ensure the event is ready for participants, creating a smooth and safe environment. Volunteers should be comfortable with light lifting and working as a team. No experience required; instructions will be provided on-site. You’ll be done in time to cheer on the runners or jump into another volunteer role if desired.

Location

Meet at the South Beach Marina near the Start/Finish Line area (use this map link https://maps.app.goo.gl/vg3zBVohAbA97z3C7 for exact location). Look for the Volunteer Check-in tent to receive instructions and materials.

Early Bib Pickup (Wednesday) High Priority

November 26, 2025

Details

Assist with early bib pickup for race participants. Duties include checking in runners, distributing race bibs, and answering any questions about the event. Volunteers should be friendly, organized, and prepared to help participants get ready for race day.

Location

Meet at Arctic Circle Restaurant, 340 N Coast Hwy, Newport, OR 97365, on Wednesday evening for early bib pickup duties. Please arrive a few minutes early to receive instructions.

Volunteer Check-In & Support

Minimum met.

Details

Greet volunteers as they arrive, assist with check-in, and provide instructions and materials. This role also involves keeping track of volunteer attendance and assisting with any questions.

Location

Volunteer Check-In Tent at South Beach Marina.

Parking & Flow Volunteers

At least 1 more volunteer needed.

Details

Direct participants and spectators to appropriate parking areas, ensuring smooth traffic flow and efficient use of available spaces. Parking attendants can also guide participants to the start area. Once runners start, head to the finish area to help with cheering, medals, or other tasks.

Location

Parking areas at or near South Beach Marina

Course Monitoring & Safety

Course Marshal Crew High Priority

November 27, 2025

Details

Be the eyes and cheers out on the course! Marshals ensure runners stay on the correct route, encourage participants, and keep intersections safe.

Kids Run (9:00–9:15 AM): Short, high-energy course.

5K & 10K (Start 9:30 AM): Some marshals will reposition after the Kids Run for the main races.

Once runners have passed your assigned spot, please return to the finish line area to help hand out medals, distribute water, or cheer on finishers.

Location

Position yourself at the South Beach Marina parking lot exit, where runners will transition onto SE Marine Science Drive (use this map link https://maps.app.goo.gl/vg3zBVohAbA97z3C7 for exact location). Look for the Volunteer Check-in tent to receive a vest and any additional instructions

Bike Leader & Course Guide - 5K

November 27, 2025

Details

"Lead the 5K race by riding a bike in front of the lead runners, guiding them along the course and ensuring they stay on the correct path. The Bike Leader should be familiar with the course and maintain a steady pace to stay just ahead of the lead runners. This role is crucial for keeping the front runners on track.

Location

Meet at the race start area at South Beach Marina (use this map link https://maps.app.goo.gl/MUWv2PKBZJtf7EpR9 for exact location). Please check in at the Volunteer tent upon arrival for instructions and to review the course.

Medical Team - Oregon Coast Community College Nursing Program

November 27, 2025

This volunteer task is full.

Details

The Medical Team, comprised of volunteers from the Oregon Coast Community College Nursing Program, will be stationed at the start/finish line of the Newport Turkey Trot. The team will ensure the safety and well-being of all participants, providing medical support as needed throughout the event.

Responsibilities:

- Monitor participants for signs of distress or injury at the start/finish line.
- Provide basic first aid and care to runners as they complete the race.
- Assist in coordinating any emergency services, if necessary.
- Maintain communication with race organizers in case of any medical emergencies.


Time Commitment:
Volunteers are needed from 8:30 AM to 10:45 AM on November 28, 2024.

Location

Medical volunteers will be stationed at the start/finish line.

Course Sweeper

At least 1 more volunteer needed.

Details

Follow the last runners (either on foot or by bike) to ensure all participants complete the course safely. The sweeper can assist or alert medical staff if someone needs help and also signal to course monitors when they can leave their posts.

Location

Start at the end of the runner group and move along the course.

On-Course Aid & Support

Water Station Attendant

At least 1 more volunteer needed.

Details

Set up and manage water stations along the course. Duties include filling and handing out water cups, encouraging runners, and keeping the area clean and litter-free.

Location

At designated water station points along the race course.

Start & Finish Line Support

Finish Line Crew High Priority

November 27, 2025

Details

Be part of the celebration! Help manage the finish chute, hand out medals, water, and snacks, and cheer for finishers. Great energy and big smiles welcome! (Some course marshals may join this group after their section is clear.)

Location

Meet at the finish line area at South Beach Marina (use this map link https://maps.app.goo.gl/MUWv2PKBZJtf7EpR9 for exact location). Please check in at the Volunteer tent upon arrival for equipment, instructions, and medals.

Packet Pickup - Race Day High Priority

November 27, 2025

Details

Assist with race day packet pickup for participants. Duties include checking in runners, distributing race packets and bibs, and answering any last-minute questions. Volunteers should be organized and ready to help participants smoothly prepare for the race.

Location

Meet at the race start/finish area at South Beach Marina (use this map link https://maps.app.goo.gl/MUWv2PKBZJtf7EpR9 for exact location). Please check in at the Volunteer tent upon arrival for instructions.

Finish Line Food Station

At least 1 more volunteer needed.

Details

Provide refreshments to runners as they finish, ensuring that food and drink items are readily available and the food tent stays organized. Responsibilities include setting up the food area, keeping the station clean and free of debris, and restocking items as needed. Volunteers in this role should be friendly and proactive in creating a welcoming atmosphere for participants.

Location

Meet at the food tent near the finish line area at South Beach Marina (use this map link https://maps.app.goo.gl/MUWv2PKBZJtf7EpR9 for exact location). Please check in at the Volunteer tent upon arrival for instructions.

Photographer (On-Course)

At least 2 more volunteers needed.

Details

Capture the fun and spirit of the Newport Turkey Trot! Take photos of the start, finish, and runners on the course. Candid moments and happy faces encouraged. Please share photos with the race director after the event.

Location

Various points along the course (coordinate with the event planner for specific locations).

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